Listed Company | Lumi Global

AGMs & Listed Company Meetings

As a world-leading technology provider, conducting more meetings globally than any other, Lumi is uniquely positioned to offer practitioners insight into the landscape of AGM management.

A single technology partner to seamlessly manage your AGM

Engaging with your shareholders is more than just a regulatory obligation; it’s central to good corporate governance. Lumi has more than 30 years experience of supporting AGMs around the world, and in 2021 alone, Lumi serviced over 4,500 meetings worldwide, in 40 markets, supporting the world’s largest corporations and associations to manage the shift to a hybrid or virtual AGM platform. Lumi’s technology enables shareholders and members to participate in meetings virtually and its rapid adoption has resulted in significant environmental and governance benefits globally.

We work collaboratively with your registrar to ensure a secure and seamless data exchange, and we will deliver all the final reporting automatically after the close of the meeting. From advice for your Notice of Meeting, through to shareholder instructions, rehearsals with your board and end to end meeting delivery management, Lumi is your trusted partner for your AGM.

Lumi can assist with all aspects of meeting communication and help with live meeting documents, instructions, such as hints and tips or scripts .

Site visits can be co-ordinated in advance so we can investigate the venue infrastructure, talk to IT staff and test our solutions.

From the point of signing the contract, we can provide consultancy and reports, such as reconciliation, to ensure any data is imported correctly into our system.

The platform can be branded and themed This can be opened up weeks or months in advance to pre-register your Shareholders or proxies, cast instructions, and submit messages.

Shareholders or proxies can be registered to accounts in-room or online, along with guests. Advanced features such as linking accounts or adding joint holders can be achieved in-room.

Attendance and quorum can be monitored on remote devices so your key stakeholders can stay up to date.

Alerts can be setup and monitored during registration, discreetly informing you when the participant registers.

Accounts can be searched, filtered and sorted. Once found, participants can be registered to a smart device, proprietary handset or paper poll.

Questions can be submitted before a meeting through our proxy platform or put to the live meeting verbally or by written message.

The in-room and online speaker queue including the message board can be displayed to the chair and board of directors on remote devices.

To keep the flow of the meeting, moderators can respond directly to participants or append answers to questions to advise the Chair on how to respond.

Question moderators can also create folders, which can be viewed via URL, apply message tags to organise or filter messages and block any participant submitting profanities.

Resolutions can be polled one-by-one, or in groups and complex elections with different vote classes can be accommodated.

Shareholders and proxies receive instant vote confirmation and can re-cast their votes at any time. Efficient vote all functionality can be applied to assist with large volumes of resolutions.

The Board and Chair can see the state of each resolution, including proxy votes submitted, prior to the meeting and watch in real-time as the votes come in.

Results can be displayed privately or instantly to Shareholders and Proxies in the room, as well as on remote devices.

Your dedicated project manager can provide onsite or remote broadcast options and support hardware installs, rehearsals and the running of the live event.

Our in-house offering utilizes bespoke production studios, operated by our own skilled producers, to ensure a professional and high-quality broadcast for your meeting.

The broadcast of the meeting can be provided, with synchronized slides and presentation, plus any pre-recorded videos and webcams or fixed cameras.

Additional collateral such as scripts and templates can be provided to ensure consistency across materials.

The Lumi platform has the ability to produce a full suite of reports, at any time, giving a full and transparent record of the meeting while providing an up-to-the-minute view on attendance.

If the broadcast was facilitated by Lumi, a recording of proceedings as well as a copy of all questions received and responses given will be provided as part of the results.

The displays also show the number of registered attendees, votes and accounts represented, total vote capital, and what is represented in-room, broken down by capacity.

All questions put to the meeting are noted, timestamped, and included in the end of meeting reports.