Virtual Meetings | Lumi Global

Make Virtual meetings memorable

Lumi's virtual platform can be used in-room or remotely on laptop, tablet or smartphone and is accessed through your browser removing the need to download an app.

You're virtually there

With more organizations embracing digitalization, there have been rapid advances in technology to ensure discussion within virtual and hybrid meeting environments is just as productive as physical meetings. Intuitive technologies, such as the Lumi platform, are making it simpler than ever for shareholders to access and engage with meetings and for board members to share key updates, disseminate documents and answer questions from the audience.

Virtual meetings remove the need for large venue rental and catering, reducing costs and logistical implications of travel for officials and participants alike whilst opening up your meeting to a broader demographic, increasing the quality of debates.

Microsites and events pages can be generated by your project manager, branded and themed to company guidelines and made public when you choose.

Direct links to the pre-registration site or public live meeting forum can be provided to include on your own platform.

The pre-registration platform can be customized and localized to suit your audience, recording only the questions you require.

Once approved, attendees can choose who they wish to participate at the meeting, and if polling is being utilized they can cast their vote or proxy it to the chair or another participant.

The login portal can be branded and themed to provide a familiar visual for your meeting. Logins can be configured for authenticated users or guests and each path can be turned off.

Terms and conditions can be included as part of the login process and all the fields customized to your requirements along with support information.

If you wish to allow it, participants can log in on more than one device and best practice 12 digit passwords can be enforced for authenticated users or removed to provide a simplified experience.

Remote registration displays can be viewed to approval status, monitor quorum, alerts, and search specific accounts. When quorum is reached or registration is closed, messages can be displayed.

Moderation can be turned off or on for your event depending on whether you want written messages instantly displayed, either publicly to participants or privately to key stakeholders.

Written questions, of 250, 1000 or 3000 characters, can be categorized by the participant from a pre-defined list when submitting and direct responses are received to their device.

Moderators can prioritize, label or append answers to messages and alternate written and oral messages to assist the chair throughout the Q&A.

Verbal questions can be taken with video or audio only via our integrated solutions which include Zoom.

Polls can be posed individually or in groups, depending on your format of the meeting and participants can respond via laptop, tablet or smartphone.

Participant can change their vote at any time whilst the poll is open receiving an instant confirmation after every change.

The platform allows for 1:1 or weighted votes that can be further enhanced with split voting which can be optional, enforced, or cumulative.

Remote displays show key stakeholders the state of each resolution, including proxy votes, prior to polling and in real-time when the poll is open.

Lumi can provide in-room or remote broadcasting options, all handled by our in house team of technical producers.

Our technical providers will also organize the hardware, rehearsals and running of the live event, supporting with advice, scripts and templates to ensure consistency across all collateral.

From our bespoke studios we can synchronise slides and presentations, as well as any pre-recorded video.

Webcams will be seamlessly mixed along with lower thirds, which can include name, title and company, and this can be full screen, side by side or mixed with videos.

Up to 50 documents can be loaded into the virtual platform.

PDF documents can be published in the platform to a document repository providing easy access and the ability to download to your device.

Documents can be viewed at any point during the meeting whilst maintaining the ability to continue watching the broadcast.

Documents can be uploaded at any point before, during or after the meeting.

Live displays show attendance summary, live tracking and quorum count.

Key stakeholders can see the number of registered attendees, votes and accounts represented, total vote capital and what is represented in-room. Summaries are broken down by capacity.

Multiple reports give a full and transparent record of the meeting while providing an up-to-the-minute view of attendance.

If Lumi has handled the broadcast, this recording will also be supplied. As well as this, a complete copy of all questions received, and responses are given.